Start the questionnaire The collaboration between Korma IT Solutions and its clients is based on a shared vision of innovation and efficiency. This Quick Scan not only maps the current operational and HR processes within your organization but also identifies key opportunities to further strengthen growth and operational performance. The questions in this scan provide insight into essential processes such as workforce planning, management of external staff and freelancers, HR processes, and the Crew Journey. In addition, they provide a deeper picture of possible inefficiencies and areas where automation and digitalization can help to save time and costs. By collaborating and leveraging these insights, we can lay the foundation for improved processes, increased employee satisfaction, and a forward-looking strategy. This will not only lead to smoother operations but also to a strong position as an attractive employer in the rapidly changing market. The next step is to evaluate the results of this Quick Scan and develop solutions tailored to specific needs.1/13 - Planning DescriptionThe scheduling system helps companies effectively manage staff schedules, reservations, and events. It ensures that staffing levels are aligned with occupancy levels and that there are no overlaps or gaps in the schedule.What system do you currently use for staff and event planning?Is the planning system integrated with other systems such as payroll and time registration?How easy is it to adjust schedules in the event of unexpected changes?Can employees view and change their schedules via an app or online platform?Are there options for automatic scheduling based on occupancy?2/13 - Planning external staff and self-employed persons Description: This system helps plan and manage externally hired personnel and independent contractors (ZZP'ers). It provides insight into availability, costs and contract conditions, and ensures optimal deployment of flexible personnel.Which system do you use for planning external staff and self-employed persons?How are the contract terms and availability of self-employed persons managed in the system?Is there integration with payroll and expense administration for external personnel?How are invoices and payments from self-employed persons processed in the system?Can self-employed persons submit their own availability and hours via the system?3/13 - HR Description: An HR system helps manage employee data, payroll, leave requests, and employee reviews. It provides a central platform for the HR team to monitor employee performance and development.Which HR system is currently used to manage employee data and payroll?How are leave requests and sick leave reports managed?Are reports available on personnel costs and productivity?Is the HR system integrated with time registration and payroll administration?How easy is it for employees to update their own data?4/13 - Recruitment & selection Description: Recruitment systems help recruit, screen and select candidates. They can post jobs, track applications and automate candidate communication.Which recruitment system do you use to manage applications?Is the system integrated with HR and onboarding processes?How are candidates screened and tracked in the system?Do you use a system to streamline the recruitment process?How easy is it to publish new vacancies and manage applications?5/13 - Training and Development Description: Training and development systems, such as a Learning Management System (LMS), support employee development by providing training and tracking progress.What system do you use for offering training and tracking employee progress?Are trainings available via an online platform or app?Are training courses offered automatically based on employee roles?Can employees select training themselves or do they have to be assigned?How are certifications and completed training courses tracked?6/13 - Information provision for personnel Description: Internal communications and information provision systems provide employees with access to important updates, company information and their own data such as schedules and payments.Which platform do you use for internal communication and information provision to employees?Can employees access their schedules and salary information through this platform?Is the system accessible via mobile devices?Are notifications used to keep employees informed of important updates?How easy is it for employees to submit questions or requests through the platform?7/13 - Contract Management and Document Management Description: Contract and document management systems help create, manage, and store contracts and other important documents. They ensure that the right documents are always available and comply with legal standards.What system do you use for drawing up and managing contracts?How are documents managed and stored within the system?Is the system GDPR compliant and does it ensure secure data storage?How can employees view their contracts and documents?Are there workflows to manage approvals and signatures?8/13 - Workforce Management and Time Tracking Description: Workforce management systems help optimize staff deployment, time registration and track hours worked. They ensure that employees are deployed efficiently and that all hours are recorded correctly.Which system do you use for time registration and workforce management?How is staff deployment monitored and optimized?Can employees keep track of their worked hours themselves via an app?Is the system integrated with payroll and HR?How are overtime and breaks recorded?9/13 - Payroll Administration Description: Payroll systems automate the payroll process, including taxes and premiums. They ensure that employees are paid on time and correctly and that all legal obligations are met.Which system do you use for payroll administration?How are taxes and premiums processed automatically?Is the payroll administration integrated with the time registration system?How are payroll errors and corrections handled in the system?How do employees access their salary information and slips?10/13 - Sickness absence and occupational health and safety service Description: Sickness absence management and occupational health and safety systems help track sick leave, plan reintegration processes, and monitor employee health. These systems also support compliance with legal obligations around sickness absence and absence management.Which system do you use to manage absenteeism?How is communication with the occupational health and safety service and company doctor arranged within this system?How is the reintegration process of long-term sick employees monitored?Can employees report sick leave themselves via the system?Are there options to generate sickness absence reports for management?11/13 - Cost overview of the systems Description: An overview of the costs of the different systems helps to gain insight into the monthly or annual investments in ICT solutions. This overview includes license costs, maintenance, and possible upgrades.What are the monthly or annual costs for each of the systems used?Are there variable costs depending on the number of users or transactions?Are there any charges for maintenance and support of the systems?Are there any hidden costs for integrations or upgrades of the systems?How is the cost structure of the different systems evaluated to save costs?12/13 - The Crew Journey: Connecting to the Needs of the Next Generation Description: Today’s generation of employees, especially millennials and generation Z, are looking for more than just a job; they want a work experience that matches their personal values and ambitions. For them, freedom, personal development, flexibility, and a sense of belonging are essential. The Crew Journey plays a crucial role in attracting, retaining, and motivating this new generation. This journey starts when the employee reads the vacancy and ends when they receive their paycheck. Along the way, there are various touchpoints that determine the satisfaction and engagement of your team. To ensure your company remains attractive to current and future employees, it's crucial to evaluate and optimize the experiences at every stage of this journey. Below are five essential questions you can use to understand the strength of the Crew Journey within your company and identify where improvements are needed to meet the expectations of the new generation of employees.How is the application experience currently perceived by potential employees?How does the hotel offer employees freedom and flexibility within their work schedules?What opportunities for personal development are offered?How often are staff evenings or team building activities organised?How is the payroll process currently carried out and what transparency is there in payroll administration?13/13 - HR Process Overview and Areas for Improvement Description: To gain a better insight into the current processes within the HR department, we ask you to provide an outline or a concise overview in bullet points of the most important steps within the HR process. In addition, we would like to know where you think improvements are possible. This helps us to provide targeted advice and tackle inefficiencies.Can you provide an overview of the steps you currently follow within your HR process, from posting a vacancy to paying salaries?Where do you currently experience the most inefficiencies or bottlenecks within your HR process?Which systems do you currently use for HR processes such as recruitment, payroll and workforce planning?Are there specific parts of your HR process that you would like to optimize? If so, which ones?How do you see the role of automation or digitalization in improving your HR process?Send the questionnaire The collaboration between Korma IT Solutions and its clients is based on a shared vision of innovation and efficiency. This Quick Scan not only maps the current operational and HR processes within your organization but also identifies key opportunities to further strengthen growth and operational performance. The questions in this scan provide insight into essential processes such as workforce planning, management of external staff and freelancers, HR processes, and the Crew Journey. In addition, they provide a deeper picture of possible inefficiencies and areas where automation and digitalization can help to save time and costs. By collaborating and leveraging these insights, we can lay the foundation for improved processes, increased employee satisfaction, and a forward-looking strategy. This will not only lead to smoother operations but also to a strong position as an attractive employer in the rapidly changing market. The next step is to evaluate the results of this Quick Scan and develop solutions tailored to specific needs.Send AnswersSave as Draft
Dutch Dutch 
English
German