Privacy declaration

Last update: 24 Aug 2021

Your privacy is very important to us, which is why we at KORMA want to be as transparent as possible about what personal data we collect, process and share, how we do it, and why we do it. All that information can be found here, in our privacy policy.

In brief

  • We always clearly state in advance for what purposes we process your personal data through this privacy policy.
  • We always collect and process personal data in accordance with all applicable laws and regulations.
  • If your consent is required by law, we always ask for explicit consent before we process your personal data.
  • We only process your personal data for legally permitted purposes.
  • KORMA works with a number of third parties HS4C who may also need access to your personal information to perform their services for us. However, such access to your data is only provided under strict conditions and in accordance with the General Data Protection Regulation.
  • We take appropriate measures to protect your personal data and require the same approach from third parties who process personal data on our behalf.
  • We respect your rights regarding your personal data, such as the right to access, correct and delete the data. You are entitled to request a copy of the data available to us. However, we may not be able to fully comply with your request for certain legal reasons or because it would also require us to disclose or delete other information. If you no longer wish to receive emails from us, you can click on the button found in every email from us.

The scope of our privacy policy

Our privacy policy covers all personal data that Korma IT Solutions BV (Bredaseweg 204-11, 5038 NK Tilburg) and its affiliates (hereinafter referred to as 'KORMA', 'we' and 'us') collect about you, and all purposes for which we use that data. We collect personal information about you when you use our services, contact us, or when third parties provide us with this information. This policy explains for each purpose what data we collect, why we need that data, and how long we keep the data. We also explain how we protect your personal data and how you can access and manage this data.

We process personal data for the following purposes:

1. Our services

For this purpose, we process the following personal data:

  • Contact name
  • (Business) telephone number
  • (Business email address
  • Gender (optional)
  • LinkedIn account (optional)
  • Name of organization
  • Payment details
  • Billing information
  • The actual content of possible messages

We ask you for this personal information in order to properly perform the agreement between you and KORMA and to maintain the customer relationship with you. We also sometimes use the data to inform you about other products or services that we offer. In this case, the personal data will be kept until the term of the agreement has expired. However, there may be certain legal reasons (such as tax law) that require us to keep the data longer.

2. Contact or request a demo

For this purpose, we process the following personal data:

  • Name and position of the applicant
  • (Business) telephone number
  • (Business email address
  • Gender (optional)
  • Name of organization

We need this personal data to provide you with a login to our online environment or to perform a demo and to be able to maintain contact with you afterwards. The personal data associated with such request will be deleted after a reasonable period of time after the purpose has been completed.

III. Participation in a webinar or event

When you register for a KORMA webinar or event, we process the following personal data:

  • Name and position of the applicant
  • Name of organization
  • (Business) telephone number
  • (Business email address
  • (Business) address details
  • (Business) billing information (if applicable)
  • (Business) payment details (if applicable)
  • The actual content of possible messages

We may also need this information to send you a quote, the necessary guidance documents and practical information, and to invoice (if applicable). The personal data associated with such request will be deleted after a reasonable period of time after the purpose has been completed.

3. Third Parties

KORMA will only share your personal information with third parties when we are legally entitled to do so. There could be several reasons for this:

  • When we have engaged third parties to process data, for example to send you information
  • When it is necessary for the performance of our services
  • For the further development of our website and applications
  • When we have a legitimate interest in doing so
  • When we have obtained your consent
  • When we are legally obliged to do so

Some examples of third parties that we can use to process personal data:

  • IT suppliers and service providers
  • Online tools for evaluation or to complete questionnaires
  • Postal and parcel services
  • Event organizations and venues
  • Sponsors
  • Cookie service providers (for more information see also our cookie policy)


4. Website

We also collect personal information when you use our website. You can read more about this in us here cookie policy.

VI. Contact

You can contact us via our website, e-mail and telephone. In that case, we process the following personal data:

  • Name
  • (Business email address
  • (Business) telephone number
  • Organization name (optional)
  • The actual content of possible messages

We use this personal data to properly handle your question or request. The personal data associated with such request will be deleted after a reasonable period of time after the purpose has been completed.

Security and storage of personal data

In accordance with the General Data Protection Regulation, we use the same technical and organizational security measures that are standard in our industry to protect your personal data against misuse, loss or unauthorized access.

Depending on the type of personal data, its purpose and the applicable reasons or permission for storage, data is stored for a certain period of time, but never longer than necessary or permitted. After this period has expired, the data will be deleted or anonymized. If this is not possible, the information will be stored separately so that it can no longer be used until its deletion becomes possible. For examples and further details, please refer to our Technical and Organizational Measures (TOMS).


KORMA business partners

We sometimes share your personal information with KORMA business partners in order to operate and improve our services and to provide you with other related services.

Business transfer

In the event of an acquisition, sale of assets, financing or acquisition of part of KORMA or KORMA in its entirety, your personal data may be shared or transferred, provided that the data continues to be collected, processed and shared for their original purpose.

Applicable law

In exceptional cases, we may share your personal data with third parties because we believe in good faith that this is necessary to:

  • comply with any applicable law, regulation, legal process or government request;
  • enforce our agreements, policies and terms;
  • protect the security or integrity of our services;
  • protect KORMA, our customers or the public from harm or unlawful activity, or;
  • deal with an emergency where we have a good faith belief that your personal information should be disclosed to prevent the death or serious physical injury of any person.

Your rights in relation to your personal data

You are entitled to request a copy of the personal data we have collected about you, to object to its use, to request that the data be deleted or blocked, or an electronic representation of the view personal data. For all this you can contact us via the contact page on our website.

However, we may not be able to fully comply with your request, for example because doing so would also require us to disclose information about other individuals or if doing so would require us to delete information that we are required to provide under applicable law or regulation. store, or which we keep for compelling legitimate grounds.

You can unsubscribe from our emails by clicking on the link provided in each email from us.

Notice to End Users

When you use our services through a certain organization (such as your employer), whether SaaS or on-premise, that organization is the administrator of the service and that organization is therefore responsible for its accounts in KORMA. In that case, you should direct your privacy questions to that organization, as your use of the Services is subject to that organization's policies, not KORMA's policies.

SaaS and support services

If you are a KORMA customer and use our SaaS or support services, we ask you to direct your questions about the processing and sharing of the personal data in your KORMA environment to your personal account manager.

Changes to the Privacy Policy

We reserve the right to change this privacy policy without prior notice in order to adapt to changes in our services, our organization or the applicable laws and regulations.


Like many other websites, we also use "cookies". Cookies are small text files that are placed on your hard drive by a server. In this way we automatically receive certain data, such as IP address, the browser used, the operating system on your computer and your internet connection. Cookies cannot be used to run programs or deliver viruses to your computer. With the information contained in cookies, we can simplify navigation and ensure a good display of our website. The data we collect is never shared with third parties or combined with other personal data we have previously collected about you without your consent. You can of course always view our website without cookies. Internet browsers are always set to accept cookies. You can disable the use of cookies at any time via your browser settings. Use your browser's help function to learn how to adjust these settings. Note: Certain features of our website may not work if you have disabled the use of cookies. Non-personal data is information that is only aggregated, i.e. grouped, summarized, collected and evaluated in larger, non-modifiable units.

google analytics

We use Google Analytics to keep track of how users use the website and how effective our Adwords advertisements are. The information thus obtained, including the address of your computer (IP address), is transferred to and stored by Google on servers in the United States. Read Google's privacy policy for more information, as well as the specific privacy policy of Google Analytics. Google uses this information to keep track of how our website is used, to provide us with reports about the website and to provide its advertisers with information about the effectiveness of their campaigns. Google may provide this information to third parties if Google is legally obliged to do so, or insofar as these third parties process the information on Google's behalf. We have no influence on this.

Social media

This site includes buttons to promote or share pages on the social networks Facebook, LinkedIn, Google+ and Twitter. These buttons are realized by a code supplied by Facebook, LinkedIn, Google+ and Twitter itself. This code places, among other things, a cookie. Read the privacy statement of the social networks (which can change regularly) to see what they do with your personal data that they process with this code.


We offer a digital newsletter with which we want to inform interested parties about news in IT & Marketing, relevant promotions or updates and related matters. Your email address will only be added to the list of subscribers with your explicit permission. Every newsletter contains a link with which you can unsubscribe. The subscriber base of the newsletter is not provided to third parties.


Your personal data is controlled by KORMA. If you have any questions or concerns about how the personal data we collect is handled, please contact your account manager.

Visit our contact page.

You can also send an email to the following email address:

A question or request?

If you have any questions or concerns about how the personal data we collect is handled, please contact us.